Privacy policy

I know, I know, not the most exciting page on here! But it matters, so here's exactly what happens to your information when you get in touch or book with me, in plain English.

Who I am

Holly Williams Photography is run by me, Holly Williams, a wedding and family photographer based in Needham Market, Suffolk. I'm responsible for looking after your information, and you can reach me any time at hollywilliamsphotography@outlook.com.

What I collect

When you fill in my contact form or email me: your names, email address, your date, venue or location, how you heard about me and anything else you choose to tell me (including your dog's name, which I'll definitely remember).

If you book with me: the details I need to plan your day and keep in touch, like your phone number, address, timings and suppliers, plus my booking and payment records.

And of course, the photos I take of you, your family and your guests.

Why I use it

To reply to your enquiry, plan and photograph your wedding or session, deliver your gallery, keep my business records and share some favourite photos (unless you'd rather I didn't). I'll never sell your information or add you to a mailing list without asking.

Under UK data protection law (UK GDPR), I use your information because I need it to give you the service you've asked for, because it's needed to run my business sensibly, because the law says I have to keep certain records, or because you've said yes.

Who I share it with

Only the people who help me do my job: my website and contact form host (Squarespace), my email provider, my online gallery provider and any second photographer working with me on your day. If you've booked Harry Ellis Films too, Harry and I will share your plans so we can work together. I never sell or trade your information.

Sharing your photos

I love showing off your photos on my website and social media, so unless you tell me otherwise, I'll assume you're happy for me to share a few favourites. If you'd rather I didn't, that's absolutely fine! Just let me know at any time and I'll keep them private, and take down anything that's already up.

The one exception is little ones. I don't share children's faces on my website or social media, to help keep them safe from AI misuse. Instead you'll see backs of heads, tiny hands and feet, and the odd wide shot.

How long I keep it

If an enquiry doesn't go any further, I delete your details within 12 months. If you book with me, I keep your details and booking records for as long as I need to for tax purposes (usually six years). Please download your gallery as soon as it arrives, as I don't keep backups of your photos forever.

Cookies

My website uses a few cookies to make it work and to help me understand how people use it. You can choose which ones you're happy with using the Cookie Preferences button at the bottom of every page.

Your rights

You can ask me for a copy of the information I hold about you, ask me to correct or delete it, or ask me to stop using it. If you've given me permission for something, you can take it back at any time. Just drop me an email and I'll sort it within a month.

If you're unhappy with how I've handled your information, please talk to me first. You can also complain to the Information Commissioner's Office (ICO) at ico.org.uk.

Changes

I'll update this page if anything changes. Last updated October 2026.